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Financial Administrator
Job Posting

The Financial Administrator will join our team at an exciting stage of growth and development as we prepare for the expansion of CultureBrew.Art, and develop a variety of artistic projects as pandemic conditions allow. This position will be responsible for all financial and administrative aspects of our operations, and will be best filled by a self-starter with initiative. As the position requires working from home, the contractor selected will be expected to provide their own computer and space at home to complete their work. While this posting is a part-time position, we strongly encourage candidates with excellent finance skills and experience who are interested in a full-time General Manager, Operations Manager, or Managing Director career path to also consider applying, as we are looking to bring on a team member that can grow with the company.

ABOUT VISCERAL VISIONS
Led by Co-Artistic Producers Anju Singh and company founder Valerie Sing Turner, Visceral Visions is a Vancouver-based BC non-profit society whose mandate is to champion diverse provocative voices that struggle to be heard in an increasingly homogenized world through the media of artistic expression, and to promote and foster Indigenous and racialized Canadian artists. In addition to developing multidisciplinary artistic work, Visceral Visions has also developed CultureBrew.Art (CBA), a web platform envisioned to promote and foster intersectional interculturalism by building connection, collaboration, and community in the Canadian arts and culture sector. CBA’s central tool is a national searchable database of Indigenous and racialized artists who work in the performing, literary and media arts – writers, directors, performers, filmmakers, designers, choreographers, composers, etc. – to which engagers and employers from the arts (and beyond) may access as subscribers.

OUR COMMITMENT TO ANTI-OPPRESSION AND DECOLONIZATION
The work we do is a potent mix of visceral storytelling, advocacy, and professional development. As an organization dedicated to inciting intersectional interculturalism in the arts, we are strongly committed to embodying anti-oppression and decolonization values in all facets of our work. We strive to consciously address systemic inequality as an integral aspect of our artistic practice, using art to build awareness and empathy as we illuminate how the intersection of race with all other oppressions deeply impacts the world today. It is at the heart of these intersections where artists, as agents-of-change, must ask the hard questions that spark inspiration, introspection, compassion, clarity, and ultimately, the act of creation that transforms incomprehensible human suffering into hope. At Visceral Visions, we believe that for an artistic practice to matter, to make a difference in the wider world, it's critical to support diverse artists, stories, and perspectives, ensuring diverse role models for youth. And that it can be done without sacrificing artistic excellence.

OUR TEAM
Visceral Visions operates under a co-leadership model of two Co-Artistic Producers. CultureBrew.Art operates with a team of 5 made up of a Creative Director, Technical Director, Community Engagement Producer, Marketing and Communications Manager, and a Data Analyst/Graphic Designer. We are proud to have racialized women in leadership roles on our board as well as on our team, and we are committed to ensuring representation and fostering leadership from among the multiple and diverse communities we serve.

HOW WE WORK
Our organizational culture is committed to collaboration, open dialogue, and mutual respect as our top priorities. In addition to this, our work culture includes:

  • Working primarily remotely, and as such, a reliable internet connection and effective hardware/equipment to complete your work is required
  • Having access to an appropriate secure and private place where you can fully participate in meetings by video conference is also a requirement 
  • Highly valuing creative and critical thinking, as well as collectively sharing responsibility for the work we do  
  • Consistently applying a decolonization and anti-oppression lens to our work
  • Championing flexibility and compassion, which encourages us to challenge our unconscious biases and assumptions, with an eye to deconstructing colonial systems of working
  • Transparency, direct communication, and a commitment to collaborative conflict resolution
  • Compassion and care for one another 
  • Working toward enacting systems that support Work-Life balance.

JOB DESCRIPTION

The Financial Administrator will join our team at an exciting stage of growth and development as we prepare for the expansion of CultureBrew.Art, and develop a variety of artistic projects as pandemic conditions allow. This position will be responsible for all financial and administrative aspects of our operations, and will be best filled by a self-starter with initiative. As the position requires working from home, the contractor selected will be expected to provide their own computer and space at home to complete their work. While this posting is a part-time position, we strongly encourage candidates with excellent finance skills and experience who are interested in a full-time General Manager, Operations Manager, or Managing Director career path to also consider applying, as we are looking to bring on a team member that can grow with the company.

Hours: 2-3 days/week, flexible scheduling, exact days and hours to be negotiated
Compensation: $35.00/hour
Start Date: ASAP (open to considering contract work or permanent part-time) 
Reporting: This position reports directly to the Visceral Visions Co-Artistic Producers, as well as the company’s Board of Directors

Application Deadline: Tuesday September 27th 2022 at midnight PST

Duties Include:

Bookkeeping and financial administration

  • Maintain Society books, using QuickBooks online
  • Manage accounts payable, including processing cheques, e-transfers and other bank transfers, and other forms of payment
  • Manage banking and cashflow, including bank deposits as required
  • Working with Co-Artistic Producers and auditors to produce accurate and timely annual fiscal year-end (July 31st) financial statements
  • Allocating expenses against grants, tracking and reporting on grant budgets/expenses
  • Produce relevant, easy-to-understand financial reports and cashflow projections for board meetings
  • Prepare semi-annual GST rebate filings 
  • Prepare and file T1044 Non-Profit Organization (NPO) Information Tax Returns and T2 Corporate Tax Returns, as required
  • Assist with development of sound financial policies
  • Work with Co-Artistic Producers to develop and manage operations and project budgets

Payroll administration

  • Administer contracts as required
  • Process bi-weekly payroll
  • Prepare and issue T4s and T4As in a timely manner
  • Prepare and submit annual WorkSafeBC filings in a timely manner

Board Support/Society administration

  • Prepare reports for Finance Committee meetings (currently monthly), including meeting  agendas and filing meeting minutes
  • Assist the board of directors with coordination of director meetings and annual general meetings, including preparation and distribution of board and AGM meeting packages
  • Supporting board of directors and board committees, as required

Other administration

  • Collaborate with team on annual strategic planning
  • Keep accurate and appropriate financial, administrative, and organizational online files in Society’s online system (currently G-Suite)
  • Work collaboratively with Co-Artistic Producers, freelance artists, other staff/contractors, and board of directors
  • Adhere to and report on legal obligations related to maintaining charitable and non-profit status, including preparation and submission of requisite corporate filings
  • Manage and maintain the Society’s insurance needs
  • Negotiate fair contracts for company operations, as needed (insurance, etc.)

Depending on the candidate’s qualifications and interests, additional duties could include:

Grants/Administrative Support

  • Provide assistance and support for grant research and writing
  • Provide administrative support for project development/execution, and general operations

Operations Management

  • We are looking for someone who may grow into a full-time leadership role in the company

Qualifications

  • Experienced and comfortable with Quickbooks Online or other accounting software (minimum 3 years experience or must be able to learn software relatively quickly)
  • Experienced with budgeting and producing financial reports and cashflow projections for the non-profit sector
  • Technologically savvy, and very comfortable with different forms of digital communication and software (email, Slack, videoconference, G-suite, Excel)
  • Comfortable with self-directed work
  • Must be able to attend regular meetings with Co-Artistic Producers as required
  • Extremely organized, with strong attention to detail, deadlines, and responsibilities
  • Resourceful, creative, and solution-oriented
  • Thrives on organizing efficient systems and ensuring compliance with regulations
  • Able to provide effective direction and leadership in the financial management of the organization

In addition, we’re looking for someone who is:

  • Passionate about arts and culture
  • Committed to advancing equity and decolonization work

Visceral Visions is invested in making artistic work and structures that reflect Indigenous and intercultural diversity. Together with our partners, we are committed to attracting and retaining diverse teams who reflect the communities in which we live and work. People of colour, Indigenous peoples, and members of other underrepresented groups are highly encouraged to apply. 

To apply, please email cover letter and resume to [email protected]. Your cover letter is an opportunity to:

  • share your story;
  • identify how your strengths and experiences align with this job opportunity; and
  • how you fit with the organizational culture described above.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.


www.VisceralVisions.com

www.CultureBrew.Art